Privacy and Cookie Policy

(hereinafter: the “Policy”)

Privacy is important to Rotaract Europe ASBL, based at 61, Val Sainte Croix, L-1371, Luxembourg. (hereinafter: “Rotaract Europe” or “we”).

We understand that data privacy is a critical issue today, and we want you to feel confident while interacting with us, knowing that we value and protect your personal data.

In this text, we will explain how we process your personal data, the purposes for which we use it, how cookies are utilized, and how you benefit from it. You will also learn about your rights and how to contact us.

As business operations and technologies evolve, we may need to update this Policy. We encourage you to check this Policy regularly to stay informed about how Rotaract Europe uses your personal data.

If you are under the age of 15, please wait until you are older to get in touch with us, or ask a parent or guardian to contact us on your behalf. We cannot collect or use your personal data without their explicit consent.

Data you provide such as feedback, form submissions, emails, or phone numbers (if applicable). The legal basis for processing in such cases is the pursuit of our legitimate interests. In certain cases, your consent may also be required.

Data we collect through cookies, e.g., automatically collected data when you access our website (IP address, device ID, browser type, language, geographical location, content preferences). All personal data in this category is used in anonymized form and does not identify individual users. This type of data is collected to fulfill our legitimate interests. For more details, see the section What are cookies.

We process your personal data in order to communicate with you, respond to your inquiries, and provide you with information about Rotaract Europe and our activities. We may combine your personal data from different sources to better understand you and personalize your experience with us. We also process your data to improve the functionality of our websites and enhance user experience.

We limit the disclosure of your personal data to third parties but may need to share it under certain circumstances, including:

1. With other entities within the Rotaract Europe network for our legitimate interests or with your consent;

2. With third parties engaged by us to provide services such as website or app administration and services offered to you, with appropriate safeguards;
3. With public authorities or government agencies, if required by law or due to legitimate business interests.

We may transfer your personal data to another country or international organization without prior approval only if it has been determined that such country or organization ensures an adequate level of data protection. This is based on official decisions listing countries or sectors that provide sufficient protection for personal data.

Cookies are text files sent to your computer by websites you visit. Upon each return visit, cookies are sent back to the originating website or another site that recognizes them. Cookies help the site function efficiently and provide information to the site owners.

In this Policy, the term “cookies” also includes similar technologies such as web beacons, SDKs, log files, and pixel tags.

On Rotaract Europe websites, we use the following types of cookies:

Whenever we ask you to provide personal data, we will explain why it is needed and how it will be used. Your data will be processed only for the purposes stated in this Policy or as additionally communicated before processing begins. Refusal to provide data may restrict the services we can offer.

If you share your personal data with us, you have the right to:

1. Request access to your data (i.e., ask what we hold and obtain a copy);
2. Request correction or updates to your data;
3. Request deletion of your data by contacting us at: [insert email];
4. Request data portability to another controller;
5. Request restriction of processing.

For cookies and related technologies, you can adjust your preferences using the cookie settings tool in the bottom right corner of the screen.

If you have concerns about how we handle your data, contact us at [insert email address of Data Protection Officer]. We will do our best to address your concerns. If you’re not satisfied, you may contact the Serbian Commissioner for Information of Public Importance and Personal Data Protection.

We apply a range of measures to keep your personal data secure, including limiting access to only those with a business need and applying appropriate security standards.

We take all reasonable steps to ensure your data is processed only for as long as needed for:

1. the purposes set out in this Policy;
2. any additional purposes communicated at the time of collection; or
3. as required by law, including retention for any applicable statute of limitations.

Once no longer needed, your data will be safely destroyed or deleted.

Rotaract Europe acts as the data controller for the data processed under this Policy. If you have any questions or comments about this Policy or our data handling practices, contact us via:

Email: board@rotaracteurope.eu

Adress: 61, Val Sainte-Croix, L-1371 Luxembourg.